Controlling

Are you at the end of a successful SAP S/4HANA implementation and would now like to exploit the full potential of your system in the area of analytics and reports?

With S/4HANA, you have the option of accessing numerous preconfigured reports, defining your own data models with CDS views and visualizing the evaluations in KPIs or other analytical dashboards. It is also possible to systematically bundle evaluations into roles, thereby creating real added value for users.

Regardless of the current stage of development in the area of planning and analytics, it is always individual strategies that are defined and established for your company in order to deliver long-term added value.

Arrange your individual consultation now to define a sound strategy together with us. We will be happy to support you in the implementation of your projects!

Quality management (QM) and controlling ultimately pursue the same long-term goal: to support management and executives in order to ensure long-term success and solid economic performance. Nevertheless, they have different focuses and approaches. Controlling often focuses on financial planning and control, while quality management aims to ensure the conformity of processes with established rules and product quality.

The synergy between the two areas makes it possible to create the greatest added value for your company by combining efficient processes and suitable control elements. Are you already in a position to make all costs for inadequate quality transparent to your suppliers and to invoice them? We will be happy to assist you in implementing simple and effective solutions in your company.

Costing can be used in a wide range of applications, whether as a basis for the valuation of materials (standard costing) for pricing in sales, for determining lowest values, for production control and in many other contexts. Depending on the specific requirements, compliance with legal regulations, the definition and implementation of processes and the consideration of different requirements are necessary. These processes can be executed automatically, manually or in parallel. Our experts will be happy to support you from conception to implementation.

The SAP project system is a powerful module that can map a wide range of project requirements in the system. It enables both complex and simple requirements to be mapped in a structured and uncomplicated manner. Depending on individual requirements, various solutions are available, including planning by cost element, component planning, budgeting and integrated planning via input components and associated production orders. We look forward to working with you to develop the optimum solution for your specific requirements.

Are you looking for a central application for your investment planning?
Would you like to evaluate different investment budgets in your SAP according to categories (e.g. training budget, development projects, etc.)?
Do you want to be able to evaluate the status of your investments at any time?
Are you tired of having to maintain and release the planning for your investments several times?
Have you wondered how other companies manage their investments?

We are happy to support you with your individual solution with SAP IM.

Profitability and market segment accounting has undergone a significant change with S/4HANA. Margin analysis (accounting CO-PA) lays new foundations for planning. Have you already carried out CO-PA planning at account level in your system and automatically taken the cost of sales into account? Is there perhaps a need to determine secondary requirements and are you interested in reconciling sales planning and cost center activity planning?

We offer comprehensive support from conception to implementation. Do not hesitate to contact us.

Cost center planning is a powerful and reliable process that can already be used effectively in ECC. From service planning and service provision to cost planning, plan integration, plan allocations and allocations, everything works smoothly and stably. When we look for opportunities for improvement, the focus is often on usability, which is occasionally not optimally solved. In this context, 4process AG offers various solutions that are outstanding in terms of both functionality and user-friendliness. Please do not hesitate to contact us.

With predictive accounting, you can use current data from various areas in SAP S/4HANA such as sales, integrated products such as SAP Concur or external systems to predict future results at any time. This gives you a better understanding of how your accounting results might develop at the end of a current accounting period or quarter and why.

To briefly explain how predictive accounting works in the sales process: When a sales order is created, predictive accounting generates preview documents for the corresponding future goods issue and billing documents in a special extension ledger, the prediction ledger. This ledger structures the predicted results similarly to your actual posting data in the underlying ledger. These preview documents are created to predict what the actual booking documents will look like for subsequent processes. As the sales process progresses and actual posting documents are created in the underlying ledger, Predictive Accounting updates the data in your prediction ledger by adjusting or reversing the amounts of the preview documents.

The postings in the prediction ledger and the actual data from the underlying ledger allow you to forecast future key figures, such as the sales revenue for a product. You have the option of displaying and analyzing individual items for a product in a report. You can also display the data at a more detailed or aggregated level, such as in a balance sheet or income statement. All postings, both actual postings and forecasted postings, are stored in one central location: the comprehensive journal. This allows you to navigate from your profit and loss statement or balance sheet to the individual posting documents in the general ledger and view the corresponding line items.

If you are interested, we would be happy to introduce you to predictive accounting in a brief consultation.

How fast and efficient is your month-end closing process at the moment? Have you already systematically documented and automated your month-end closing processes? SAP offers various solutions to simplify these and many other aspects and enable fast month-end closing. We will be happy to help you to make the month-end closing process as simple and time-saving as possible.

Activity based costing is a supplement to traditional cost accounting in a company's accounting system. It focuses on internal processes and the associated costs of activities within the company. Activity-based costing can also be described as a combination of actual costing and target costing on a full cost basis.

We would be happy to discuss with you what options you have for mapping absorption costing in your system and why activity-based costing is often a more transparent method of controlling.

Various reporting options are available to you in HR Controlling. This includes evaluations in the cost center area, with which you can make statements about whether the services and costs correspond to your plans. We can also provide you with evaluations with sensitive HR data such as fluctuation, sick days and more as KPIs in a self-service management dashboard. Would you like to post and analyze the jumper cost centre to other cost centres based on the source? Or are you planning a project to post personnel expenses on an accrual basis? Here too, we are at your side from conception to implementation.

SAP Plant Maintenance (SAP PM) is of crucial importance for manufacturing companies. It enables the planning, execution and documentation of maintenance measures, servicing and repairs. Following the introduction of SAP S/4HANA, SAP PM was integrated into the extended SAP EAM (Enterprise Asset Management) module.

SAP PM offers central functions for managing and mapping activities such as inspections, notifications, maintenance and repairs. This ensures that the actual condition of production facilities is monitored and the defined target condition is maintained. This minimizes downtimes and reduces costs, as machines have a longer service life and require fewer spare parts.

We are happy to provide support in controlling, particularly in the areas of inventory management, performance assessment, evaluations and month-end closing. Our top priority is simple and recipient-oriented processes. Our colleagues are ready to actively support you in process definition and implementation.

Quality management (QM) and controlling ultimately pursue the same long-term goal: to support management and executives in order to ensure long-term success and solid economic performance. Nevertheless, they have different focuses and approaches. Controlling often focuses on financial planning and control, while quality management aims to ensure the conformity of processes with established rules and product quality.

The synergy between the two areas makes it possible to create the greatest added value for your company by combining efficient processes and suitable control elements. Are you already in a position to make all costs for inadequate quality transparent to your suppliers and to invoice them? We will be happy to assist you in implementing simple and effective solutions in your company.

Have you already defined your key performance indicators and made them available in the system at all times? Do you have a dashboard with KPI-based views that are tailored to the roles of your colleagues? We offer comprehensive support from conception to implementation. Do not hesitate to contact us.

Production success depends on a variety of factors, including costs, time, quality, structure and much more. Standard costing serves as a guideline, but deviations are crucial for analysis and control. Our focus is not only on the precision of planned costs, but rather on analyzing deviations in order to replicate positive effects and avoid negative ones. We would be happy to create a customized concept to establish transparent and reliable self-service reporting in your company.

Overhead cost accounting includes cost type accounting, cost center accounting, internal orders and occasionally also project systems. Its task is to record costs as transparently and according to their source as possible. The simpler and more transparent these processes are mapped, the faster decision-makers in the company can take action. We support you in the development of concepts and their practical implementation.

In profit center accounting, the term "company within a company" is often used. The aim is to allocate costs and revenues along all production stages to the respective profit centers. Until the introduction of S/4HANA, this was often a complex task and frequently led to customer-specific solutions in which the profit centers had to adjust costs and revenues again. SAP's new concept, including transfer prices and INTRA accounts, offers considerable simplification. We are at your disposal to help you set up reliable profit center reporting.

Profitability analysis and market segment accounting (CO-PA) allows you to analyze contribution margins across a market segment or strategic business unit (e.g. sales organization or business unit). You can classify your market segments according to products, customers and orders, even in any combination. This calculation provides the sales, marketing, product management and corporate planning departments with information for internal accounting and decision-making.

There are two types of profitability analysis:

1. Margin analysis (formerly known as accounting CO-PA), in which costs and revenues are recorded in accounts and works with cost and revenue elements. This type of profitability analysis and market segment accounting enables continuous reconciliation with financial accounting.
2. Imputed profitability analysis, in which costs and revenues are grouped based on field values and imputed values defined by you. This ensures access to complete, short-term results reports at any time.

Both approaches have advantages and disadvantages.
Margin analysis is recommended when using S/4HANA.
Feel free to contact us and we will help you make the right decision.

The success of cost center accounting depends on transparency and completeness. It is crucial that all relevant information is available in order to make well-founded decisions. As controllers, it is our job to provide cost center managers with structured information for management purposes. Our experts will be happy to advise and support you in the following areas:

• Cost center planning
• Service planning and rate determination
• System-side support for cost center discussions
• Allocations and settlements
• New reporting in S/4HANA
• Best practices from SAP
• Training courses

If you have any individual requests, please do not hesitate to contact us.

Especially in times of increased competition and price pressure, the level and composition of production costs are becoming increasingly important. Companies are looking for strategies to optimize these costs without compromising the quality of their products. In this context, product cost accounting in SAP ERP provides valuable support for companies that want to overcome these challenges.

Under the motto "For every euro spent, two must be earned", we consider the creation of transparency in procurement to be one of the most important factors influencing an improved contribution margin. We support you from conception to implementation and reporting. With S/4HANA, you have the opportunity to make optimum use of self-service and exploit the full potential of your ERP system. Feel free to contact us.

Projects, regardless of their size - be it the organization of a trade fair or the construction of a complete plant - require precise planning of all associated activities. The project manager is responsible for the timely, cost-efficient and performance-oriented execution of the project and must provide the necessary resources and funding in the best possible way.

Projects are usually integrated into the operational processes of a company. In order to coordinate all the tasks involved in project implementation, a project-specific organizational structure is required, which is located between the departments involved. In order to carry out a project holistically, it is necessary to clearly define the project objectives and structure the required project services. A clear and unambiguous structure is the basis for successful planning, monitoring and control.

In the field of project management, a distinction is essentially made between the following types of projects:

1. Externally financed projects
2. Customer projects
3. Self-financed projects
4. Overhead cost projects
5. Investment projects

Structured controlling in SAP PS makes it easier for you to achieve your project goals and keep full control of the project process at all times. We take into account the most important commercial aspects of project controlling, from project planning to period-end closing and reporting.

Our support includes selecting the appropriate project structure, explaining the planning tools available, advice on recording actual data and how this is recorded, for example, via purchase orders, production orders or confirmations in networks. We also help you with month-end closing activities such as the determination of results via "work in progress" and "percentage of completion" as well as overhead surcharges.

Our services include:

• Structuring
• Planning and budgeting
• Master data maintenance
• PS month-end closing
• Information system
• New time recording
• Training courses

Profitability analysis and market segment accounting (CO-PA) is used to support sales controlling, which takes place in various areas of the company such as marketing or sales. The individual decision-makers have different requirements and objectives when evaluating the available data using KPIs, Fioris, CDS views or standard evaluations. In order to ensure optimal decision support, reporting must be designed in such a way that it meets the specific information needs of the respective decision-makers in their respective tasks and is transparent and accessible at all times.

Various analytical applications are available to you in this context, such as self-service with SAP Analytics Cloud Storytelling.
In order to achieve maximum benefit, it is crucial that your SAP system responds as precisely as possible to your individual requirements.

Predictive analytics is one of the leading trends in our fast-moving times. With the help of historical data and statistical methods, it is possible to predict behaviors and values with a certain degree of probability. We would be happy to tell you how predictive analytics can significantly improve your controlling.

Determining the costing lot size plays a decisive role in cost estimation and price determination. For example, it determines how many units the setup costs are distributed across, which in turn can have a significant influence on the final price.

It is therefore very important to determine a costing lot size for the materials that is as precise as possible. This process normally requires considerable manual effort. For this reason, we have developed an advanced program that automatically determines the optimal costing lot size and stores it directly in the material master.

This solution provides transparency and enables detailed tracking by revealing how the specific lot size was calculated and what data was used as a basis. If the system is unable to determine an optimal size for some materials, it is possible to edit them manually and assign user-defined values.

Integration into the Closing Cockpit allows the costing lot size to flow seamlessly into the monthly closing process, ensuring a structured, reliable approach.

If you have previously determined the calculation lot size manually or if this process has been neglected up to now, our tool offers an efficient and time-saving alternative.

Please contact us for a presentation.

We are happy to support you in setting up interfaces for master and transaction data, which are required for costing or contribution margin accounting in SAP, for example.

Our tool offers an elegant solution for communication with external systems, including error and post-processing.

We support you in business processes as well as in individual logic in order to adapt the data to SAP's standard processes if required. This enables us to reduce manual maintenance work to a minimum.

As a result, you can, for example, carry out the calculation and evaluate the contribution margin using standard SAP evaluations. This is possible with the help of conventional KE30 reports through to comprehensive queries and analysis tools.

We would be happy to develop a suitable solution with you.

For time recording, SAP offers a powerful tool called CATS (Cross-Application Time Sheet). CATS enables employees to independently record their working time with the appropriate account assignment elements as part of a self-service application. There are numerous personalization options that make time recording simple and clear for the end user. Alternatively, time recording can also be carried out centrally by one person for several employees.

The actual recording of working times can be carried out via various interfaces. In addition to the classic GUI transaction, a user-friendly and modern Fiori app is now also available, which provides additional functions.

In the event that not all employees have an SAP license but still need to record their times independently via self-service, we offer an Excel-based solution. This solution provides a corresponding Excel document for each employee, which is bundled and imported into SAP at the end of the month. Checks for account assignment elements are also possible, and the connection of external systems can also be implemented.

As you can see, there are various solutions available for time recording.

What all solutions have in common is the use of the same CATS customizing for the different approaches.

Actual time recording is the basis for cost center accounting and product cost controlling.This is an indispensable component for making a reasonable plan/actual comparison. With our expertise, we keep the additional workload for the end user low and increase transparency for your company through numerous control options.

We are happy to work with you to determine the solution that best suits your requirements.